TimberScan

TimberScan Review

Kommentare: Overall it is a great software to use, organizing billing to subcontractors, but the overall software could be updated to be able to provide a faster more effective approval process.

Vorteile:

I like the feasibility of being able to pay subcontractors through this software. It makes it easy to see who is remaining to be paid and who is still awaiting payment. I love being able to send an invoice to someone else in my office if the item does not apply to me and be able to create comments on the actual invoice

Nachteile:

What I like least is that the software looks like it is still running on an old Windows software. Things tend to run real slow and loading different invoices is difficult which makes approving and sending notes/comments can take longer than it should.

TimberScan has revolutionized our Accounts Payable processes like nothing else has.

Kommentare: TimberScan has allowed us to manage/process more invoices with fewer team members than we've ever had assigned to Accounts Payable. TimberScan has revolutionized our invoice approval/payment processes.

Vorteile:

TimberScan simplifies/improves our invoice approval process in many ways. First, we are able to manage unapproved invoices in a way we were never able to before. Second, we are able to track bottlenecks in the invoice approval process. Third, we are able to go 100% paperless for Accounts Payable. Fourth, our approval process is much more secure than it ever has been. Fifth, TimberScan allows our approvers to have access to copies of every invoices they've approved. Sixth, TimberScan has allowed us to provide audit detail (for sales taxes, CPAs, IRS, etc.) in a simple/easy fashion.

Nachteile:

TimberScan Mobile is still a little buggy. Other than that, there is very little else that I struggle with regarding TimberScan. And please note that TimberScan Mobile has been VERY useful in allowing some of our busier approvers the ability to more timely review/approve invoices.

We go live on August 1st, but we have done some test runs and run into a few issues

Kommentare: The security of proper approvals for all AP invoices. The ease of tracking the progress and time taken to get an invoice completely through Timberscan. Dashboard feature, inquiries and reports make managing the invoice processing time, approval verification and compliance warnings obvious and trackable with the audit trail of the history of each invoice. This will make all users accountable for their time and process of utilizing the functions of Timberscan.

Vorteile:

The approval process is securing the proper people being accountable for their jobs cost. The tracking of all AP invoices is simplified. The reports and inquiries keep us abreast of invoice status at all times. I like knowing there is a feature that keeps invoices that exceed a commited amount from being exported to Sage AP.

Nachteile:

The compliance documentation is not handled the same way as it is in Sage. Even though it gives you the warnings of compliance issues, the data entry clerk has to still go physically attach the pdf files of compliance items into Sage manually as she does now, which is not eliminating her time spent on this process. It's almost like a duplication of work for the sake of managing compliance. She is utilizing the drag and drop feature to have her documentation available as a pdf file to go back to Sage and insert the necessary docs into the Sage Compliance Manager. Therefore, she won't be able to do direct scanning of her subcontractor payment applications into Timberscan since it will need to be a pdf file to kept for the compliance management in Sage.

Great software for accounts payable!

Kommentare: We got rid of paper files and that is tremendous!!!

Vorteile:

I like being able to scan in my invoices and see them on the screen as I code them. It makes it much easier. Also getting away from having to keep paper copies is the way of the future.

Nachteile:

I would like the ability to attach receipts to the items we pay with credit cards like we do with checks. It takes me forever to attach a copy of a payment receipt to payments we make with the Amex for invoices that we have. I could pay like 50-100 invoices with the credit card and then I have to go in and attach a copy of the payment receipt to every one of those invoices. A very long process!

High Volume Real Estate User

Vorteile:

-Love the workflows for approvals -Numerous fields for coding expenses and providing detail -Comment function to send notes to approvers

Nachteile:

-System is slow on occasion -Acquiring images can be cumbersome -Not able to make corrections once the document has been passed