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seit 15 Jahren bei der Softwareauswahl
OpenKM
Was ist OpenKM?
Open-Source-Managementsystem für elektronische Dokumente und Aufzeichnungen wurde für die Kollaboration und die Verwaltung von Dokumenten und Inhalten auf Unternehmensebene entwickelt. Die Lösung bietet Funktionen, um den kompletten Lebenszyklus von Dokumenten zu verwalten (Klassifizierungstools, Live-Edit, Versionskontrolle, Kommunikationstools) und Geschäftsprozesse zu implementieren (Automatisierung, Workflows, OCR, Scanner-Client, digitale Signatur). Das Tool hat keine technischen Barrieren, um sich mit Apps von Dritte zu verbinden und verfügt über Module, um spezifische Bedürfnisse zu erfüllen.
Wer verwendet OpenKM?
Unternehmen, die ihre Produktivität dank der Interaktion gemeinsamer Aktivitäten, höherer Kosteneffizienz, besseren Beziehungen, zu Kunden, eines schnelleren Verkaufszyklus und Zeitersparnis verbessern möchten.
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OpenKM
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Bewertungen über OpenKM
In Betracht gezogene Alternativen:
Fantastic DMS solution
Kommentare: Great solution with all fully integrated components of DMS core, workflow, reporting, OCR, etc.
Vorteile:
Very cost-effective yet with enterprise-class features and functionalities.
Nachteile:
Hope to see mobile app's built-in file previewer soon.
Antwort von OpenKM
vor 4 Jahren
Hello dear customer, We, at OpenKM, appreciate your highly positive feedback. Our team has primarily been working on Version 7 recently, now that it is live we will be looking to continue improving in other areas, and have noted that the previewer for the mobile app is a highly sought function for its users.
In Betracht gezogene Alternativen:
Digital Document Management Done Right!
Kommentare:
Digital Document Management can be implemented to a very wide range of verticals, but to be precise and in my experience, you can achieve:
- Procurement documents
- HR Documents
- Medical Images
- Legal Contracts
- Service Contracts
Vorteile:
The most valuable advantage of OpenKM is its API. It is so easy to connect OpenKM to other systems (this is the most common scenario for Document Management). Using Rest services, OpenKM can connect to your ERP, CRM or even your BPM of choise, you name it.
Nachteile:
Its UI is a little dated, but version 7 will come with a big overhaul in this regard! So, stay tuned.
Antwort von OpenKM
vor 4 Jahren
We at OpenKM, appreciate your highly positive feedback. We are very excited by the opportunities and advancements possible with Version 7, and hope to be able to show the improvements to the UI soon.
In Betracht gezogene Alternativen:
OpenKM Experience
Vorteile:
Overall functionality. Open Source. Feature rich.
Nachteile:
The application was written with discrepancies such as: • The Copy and Move command behave differently as it relates to inheriting permission in the target folder. The Move command should work like copy with the option to clone security. • Email: When sending an email from the Write Email icon, the emails get saved in the Email section below Taxonomy. However, when emails are sent via Send link or Send document attachment or Notification, they are not saved in the email folder. All emails and notifications should be saved in the email section. • Stamping: Text stamps do not have the option to choose a page or page range, but Image stamps do. All stamps should have the option to apply to a specific page or range. • Stamping: All stamps - be able to set the default page number when creating the stamp. When sending an email, it would be nice to be able to type ahead to get to the name or at least to have the ability to enter the first initial, to quickly move to the name desired. Write mail Icon to default the “Reply to” to the sender. When clicking on a link in an email, to be able to configure which browser it should go to either on a system level or per user, not for OpenKM to open the document in the default browser. This is because many use Chrome as their default browser but OpenKM works best with Firefox. So, even if the default browser is Chrome, there should be a setting to open document links in a specified browser.
Antwort von OpenKM
vor 4 Jahren
We at OpenKM appreciate your feedback. Our team is currently performing a significant user interface overhaul as part of the version 7 update, and we have sent your UI requests to our technical staff so they may be reviewed for inclusion in the new interface. We will be providing many improvements soon, and hope to see your desired changes among them.
Good for building a searchable PDF database
Kommentare: We use the software to maintain bills received from our facilities over 2 states. We have to keep everything for at least 2 years before compacting and archiving with the ability to pull up documents on the fly. We currently have roughly 200,000 PDFs in OpenKM and the only lag comes from Adobe. We are running it on an in-house VM with very little resource usage and have had almost no problems.
Vorteile:
Drag and drop from file explorer is a huge plus for our non-tech savvy users. Adding a tag to each PDF for future recall is good if you don't want to OCR everything. Up time is excellent. Over the last ~2 years, we have gone down maybe twice, and neither time was for more than an hour. Very dependable.
Nachteile:
The interface is a bit outdated. OCR is a bit hit or miss. Help files could be better. There are a few features that I had trouble getting more info on. User access can be a pain to set up, especially retroactively.
Antwort von OpenKM
vor 4 Jahren
Hello dear customer, We, at OpenKM, appreciate your overall positive feedback. We had a technical concern preventing us from updating our UI, which has been addressed with Version 7. Interface improvements are now on our development schedule. We are also currently revising our documentation for the new version, and it will see improvements shortly as well. The OCR and User Authentication both require some experience to use to their full potential, such as setting user permissions through the database, which will be much faster for some changes. There are also alternate options, the OCR engine used is pluggable if an alternative would be preferred, and OpenKM Professional can be set up to use Active Directory or LDAP for authentication. If you would like any additional information, please contact us.
OpenKM Two year review
Kommentare: We have solved our NYS and HIPAA regulatory requirements for governance of our documents.
Vorteile:
It has all the features that a company needs to satisfy requirements for documentation management.
Nachteile:
It requires a basic training session before any user can get started. We about one hour to get them started, then a follow-up later.
Antwort von OpenKM
vor 4 Jahren
We at OpenKM, appreciate your overall positive feedback. We believe that OpenKM gives you a whole array of useful features that can improve its usability and help your company process workflows. We agree that basic training is necessary to learn how to use OKM and get the most benefits of our application. We believe it might be beneficial for your team to attend one of our free webinars that take place once a month. The next one in English is on 12/17/19 at 1:00 pm EST. If you want to register, please do so by using the following link https://register.gotowebinar.com/rt/5090586405572191756 During the webinar, your team can post questions that, if the time allows, will be answered right away, or we will be addressed afterward via direct email.
