M-Files

Powerful Document Management Tool

Kommentare: User Friendly for Tech Savvy Teams and also helps in Collaboration and Version Control

Vorteile:

Drop Box Business and Evernote Business are most important aspects

Nachteile:

Complex Setup, Configuration and Pricing are the dislikes

A safety and privacy driven file transfer service.

Kommentare: It's great and smooth, as it should be. Feels good and safe with it.

Vorteile:

The interfere and accessibility at any place with data privacy

Nachteile:

Can't merge with any other cloud drive for data transfer.

Expensive, bad documentation, no debugging capability and bad support from the vendor

Kommentare: We are a german company that uses M-Files for some years. I'm the poor guy that has to configure the backend/server side.
The basic functions are easy to setup, once installed, the server and client side runs well. The basic idea is easy to understand, documents belongs to classes ans has class-specific metadata attributes like "telephone number". Attributes can be linked to other objects... fine!
What makes me sleepless nights is, that if the implementation of a little bit more complex things like right structures, workflows with many steps e.g., you're totally lost with M-Files.
There are some different documentation pdfs, describing just the basic functionality - WITHOUT CLEAR EXAMPLES.
There's the possibility to submit tickets (if you have a support contract). This tickets are answered after some days by (asian?) supporters. There's a lot of mail-overhead just to desribe the problem. In most cases the supporters does not respond to the concrete problem. The do'n offer, for example, a short teamviewer session to solve the problem on the customers system. That's can not be calles good support!
M-Files provides the possibility to write own (visual basic) code, triggered by event handlers. This code can be written to a empty white editor (without any debug possibilities, or any kind of help to the programmer) on the server side. Notepad.exe provides more features! No Breapoints, no debug log output, the only way to debug own code is to rise exceptions that blows the script. That is 1983, not 2017! The API functions are not nice encapsulated, it's a nightmare to wirte own code...but required often - to customize and build workarounds for missing functionality.
Logging in general...not nice. There's a "event log" on the server side. Some basic events are logged here, for example login, logout, document checkout... But it's not very detailed! If somethin went wrong, it's not written there. Maaan!
The user frontend (windows client) looks nice and works well. The server side looks also nice on the first view, but many "nice" features are not implemented. Lists of 300+ Users... no search field, no possibility to select 5 people and delete them, you have to do tis one by one... I hope this (view from the administration part) gives you a small impression of the daily work. M-Files seems to spend a lot of money in marketing an nice small videos to bring the CEO to buy the product, but where are the videos describing the rights structure from the technical side? Nope!

Vorteile:

- Usefull user interface on the client side - Good basic structure

Nachteile:

- Expensive - Very bad support - Bad documentation - No usefull examples - Not self-explaining to the adminsitrator

At our research firm, M-Files has made it much easier to manage documents.

Kommentare: One more big benefit is that it works well with other workflow tools like Microsoft Office, Teams, and Outlook. Version control is important for research projects with many team members and various versions of reports or datasets.

Vorteile:

It has made it much easier for us to organize, store, and find important research files. I don't need complicated folder structures because the metadata-driven method is one of the best parts. It's very easy to find specific research files by keywords, projects, or even the type of document because M-Files lets us tag documents with relevant information. This saves us from having to look through a huge number of directories by hand. Finding and managing important info has become much faster and easier thanks to this feature.

Nachteile:

Experts say the system works great, but new users often have trouble getting the hang of the metadata-driven method and using the platform effectively. Additionally, the customization options are very useful, but they can be too much to handle, especially when trying to make workflows fit the needs of a particular project.

M-Files, a premium tool that's giving a new improved way of managing documents.

Kommentare: After long search for a suitable document management system, we finally encountered M-Files and our documents management experience has never gotten this better. M-Files provides us with a fully loaded platform for creating and working on our documents. It allows us to keep our documents perfectly organized making it easy to search and access them.

Vorteile:

M-Files has documents collaboration features that makes it easy for our teams to work collaboratively on single documents. M-Files also has automations that help us create forms automatically making the task less attention and time taking. It has excellent document search features that help us to find the specific file we are looking for very quickly. M-Files top end security and data privacy features help keep our documents and the information they contain very safe and secure.

Nachteile:

Our only issue has been the pricing. Although we close an eye to it because of the services we get, M-Files is a bit pricey.

Easy to start using

Kommentare: Very intuitive to use. Easy to implement in the organisation through implementing "a new search-function"

Vorteile:

File search. To make systems that do not need a conversion to step up the implementation

Nachteile:

The need of a system integrator to much of the configuration. Hassle with connector to SharePoint

Overall, it's a good solution.

Kommentare: Overall, I like the product and recommend it to any small to medium company that needs to automate some processes while doing a good file classification.

Vorteile:

I like the flexility to adapt the solution to specific business cases. Also, M-Files keeps developing their solution with emerging trends.

Nachteile:

The discrenpencies between desktop client and web client make the web adoption more complicated, especially when a lot of customisation are done and compatible only with the desktop client.

The Mastermind behind Efficient Document Management.

Vorteile:

It's simple and fast to access documents with M-Files. It enables fast documents searching. It is simple to manage documents efficiently using M-Files. M-Files enables easy and quick document sharing.

Nachteile:

M-Files meets all my specific needs hence I lack anything that is regrettable.

M-Files: An Effective Document Management System That Lets You Perfect File Sharing

Kommentare: M-data allows us to streamline all of our data into one location hence saving us time from searching for missing records or handling tiresome paperwork and it also has the ability to quickly file and access records which helps me to assure quality control and adherence to ISO 9001.

Vorteile:

I can easily find and download information like invoices, purchase orders, and quality records using the strong search capability in M-Files. And since file classification and sharing are simple using the centralized folder in M-Files, it helps me to simplify document administration. Also having the ability to automatically send renewal reminders and classify certificates and evaluations depending on properties is really great.

Nachteile:

Based on my personal experience, opening folders or documents on cloud based M-Files usually takes too long due of the slow processing speed. Also the complicated authorization and file sharing system makes it difficult for me to maintain track of external user requests or overdue approvals.

A Formidable and Da bomb Document Management Software.

Kommentare: M-Files enables real-time document sharing. M-Files also integrates easily with other third-party tools.

Vorteile:

M-Files has an UI that is intuitive and user-friendly. It is simple to organize and classify documents with M-Files metadata feature. Ability to store documents securely. Ease of searching documents quickly. I like M-Files because it enables automatic document capture.

Nachteile:

Ever since I started working with M-Files,it hasn't failed to meet my needs.

M-Files Benefits

Kommentare: Overall, the M-files is as per my expectation which main to be for more Pros as stated.

Vorteile:

1. Document flow and approval are organized and traceable. 2. Documents revision will be automated. 3. The latest revision of the Documents template can be generated from M-files. 4. Header & Footer can be set, and auto revision also will be amended according to the latest info. 5. Submission of Obsolete revisions of documents can be eliminated and more advanced if clients use our M-files. 6. Every annotation comment is traceable if there is a need to check. 7. Responsible person, pending for reviewer and approver, active comments, delays info is traceable from M-files. 8. Manual E-Signature is not required a click on approve will automatically generate the signature through password protection. 9. Foldering or viewing can be amended according to user preference.

Nachteile:

Additional features such as connection with SOL server or with Microsoft are required to be integrated with Power BI, and pivot table to do the Dashboard Reporting.

M-File is Fantastic

Kommentare: We have been using mfiles in our company for years now and it greatly simplifies processes through workflow and document cataloging and permission nesting and it is fantastic.

Vorteile:

what i like most about m files is the immediacy in searching and finding the result

Nachteile:

for the moment nothing is perfect like this

Why I fell in love with M-Files

Kommentare: I have always loved using M-Files. The easiest and quickest way to store and find data. Customization of who can see the document is my favorite part.

Vorteile:

Anything can be saved, classified. Very easy to find any document even if its naming in not done using the particular word that we are searching.

Nachteile:

Its old boring design which now has changed. It looks much advanced and sleak now.

Streamline Your Office with M-Files

Kommentare: If you want to go digital, in my opinion, M-Files is like a must have tool. What I love most is how it works so well with Microsoft tools like Office, SQL, and other tools. The workflows are super easy to create and customize—you can turn the boring paper processes into smooth digital ones. The OCR feature is amazing, it feels like having Google search for all your office files. And I use it all the time.

Vorteile:

The best part is that how easy it connects to Microsoft programs. It fits right into Outlook, Word, or even Windows folders. Making workflows was easy once we learned the basics, and we quickly converted manual tasks like approvals and document storage into automated steps.

Nachteile:

Rolling it out company-wide was a little hard because we needed to pick the right licenses. M-Files has several license types, and we had to balance our budget while getting what we need. The tool can feel confusing for new users, too. We had to do some training before everyone got comfortable.

Mfiles an automated Workflow Management

Kommentare: It is a powerful and intuitive document management system (DMS) designed to help organizations streamline their document workflows, improve collaboration, and ensure compliance with regulatory standards.

Vorteile:

M-Files is an excellent document management solution that offers a comprehensive set of features for businesses of all sizes, this helps in organizing documents makes it a standout tool for improving searchability, collaboration, and workflow automation.

Nachteile:

it is a little expensive and if any issues it will require professional expertise making it hard to troubleshoot.

Mohamed Youssef - Review for M-Files

Kommentare: The best ECM tool in the market , it provides too many cool features.

Vorteile:

Simplicity , compared to other tools in the market M-Files has the easiest interface and the best integration capabilities.

Nachteile:

Nothing. It's a perfect product. No cons.

Hassle free storage

Vorteile:

It's extremely user friendly and a great way for collaboration and teamwork. One advantage is that storage of data is according to meta data base. Hence retrieval is very easy and efficient.

Nachteile:

I haven't found any problems with the free version of the software yet

Keeping my files organized gives me time to access them

Kommentare: Overall, my experience with M-Files software has been good. It is a great way to organize and access files, and the user interface is intuitive and easy to use. The powerful features allow for customization and the ability to access files quickly and easily. However, the cost can be a bit prohibitive for some, and the setup process can be a bit complicated.

Vorteile:

I like that M-Files software is easy to use and is an efficient way to organize and access files. It has a great user interface and makes it easy to search and find the files you need. Additionally, it has a powerful set of features that allow you to customize the way you store and access files.

Nachteile:

I dislike that the software can be a bit expensive for smaller teams or businesses. Additionally, the setup process can be a bit long and complicated for those who are unfamiliar with the software.

One Place for All Document Types

Kommentare: M-files was a great tool to create one common space for us to store, share, and retrieve documents and digital assets online. Workflow are next, but we're still securing more funding given the new pricing model.

Vorteile:

Our office being limited with space has decided to keep tidy and lean by going digital. We tried M-files because it has good reviews, good recommendations from industry partners, and it has been receiving awards as well. So far, so good. After manual scanning, we upload our files into the M-files vault and everything is securely stored and easily accessible in one place. Searching for the file you need is easy because M-Files makes searching via metadata, and also not by location logic, but by what the document you're looking for is. Workflows is another reason we took M-Files in. We played around with it and it really is easy to create workflows via the graphical logic setup screen. Even the non-technical staff understands how the design works because it is pretty intuitive and straight-forward.

Nachteile:

M-Files has changed its delivery and pricing model. We have a perpetual license for 2018, but it turns out we need to upgrade into the subscription model for M-Files 2019 in order to continue receiving the updates, upgrades, and customer support. Since we have not yet upgraded, we are put on hold in terms of implementing our digital workflows. Now we're just waiting for the next budget season and release to upgrade.

Great software, creates dependency

Kommentare: We solved the archiving and documents sorting problem, but for the price tag we had to give up using it.

Vorteile:

I liked that it makes archiving a lot easier, helps classifing documents easier and helps you find what you need faster. It uses a system based on metadata and words you introduce. I liked that based on that it sorts documents by it self.

Nachteile:

This software makes you dependent and if want to change it with another software it is almost impossible. If you want to switch, you need to reorganize your documents, and you need to take each one and rename it. This was my experience switching from M-Files to something else. To me, for what it offers, it's expensive.

Data Management System with Really Bad User Interface

Kommentare: Data management system we use in the company. This is to prevent storing important infos at outlook inbox. Idea is great but mfiles is not correct tool. This might be a great tool for DRIM but not for daily use.

Vorteile:

Versioning functions allows you to go back if you made a mistake. Also, its integration with MS office is useful.

Nachteile:

Overall user interface is very bad. Not encourage you to use it. Also, link sharing etc is very hard. People are always frustrated with new tools and it is not easy to encourage them to use. Thus, user interface and easiness of use is key. Mfiles does not provide that.

M-files a Feature Product

Kommentare: I launched M-files in Pakistan and made marketing from Scratch. I made more than 100 POCs and about Dozen of Implementations. The experience shows at the end user is very happy with m-files.

Vorteile:

Rich in Features, more flexible, more Connections with other Solutions, Metadata based Permission

Nachteile:

Like adding Tables, images in Text Box, Need more expertise in using Configuration, compliance kit.

Easy File Management

Kommentare: Great time to value (up and running in hours). Administration is intuitive and requires minimal expertise. The user experience is well integrated with Windows (can access using a drive map). Suitable for on-premier or cloud deployments, including AWS Workspaces of VMWare OneSpace.

Vorteile:

Seem less integration with Windows and Active Directory. Users can simply drag and drop files into the M-Files client or via a browser (requires plug-in). User can tag favorite files and search based on multiple file attributes or tags. Server setup (Window 2012 or higher) is straightforward with the option of M-Files database or Microsoft SQL server. For smaller organizations, I recommend using the built-in database option. M-Files installation and administration requires much less planning compared to SharePoint.

Nachteile:

Not a full featured when compared to SharePoint. Does not offer collaborative features such as Web or Office365 integration.

It Helps To Organize Your Documents In An Order But User Interface Should Be Improved.

Kommentare: It allow to keep your corporate memory in safe. We use it to organize our documents (drawings / 3D models / excel files / video and images etc.). Since we identified file category names manually (during implementation period), there was a chance to customize them. You can easily upload your files to the server and access to them in anywhere that you have an internet access. You can also check your documents by phone. However there is no windows type folder hierarchy. You cannot upload any item with dropping, you should categorize all documents one by one. So uploading all items take lots of time, when you have several items.

Vorteile:

All uploaded documents can be opened by phone in anywhere where you have an internet access. Also customized category definitions help to find documents quickly.

Nachteile:

Windows folder type (drop and upload) strategy can be implemented to user interface to provide more flexibility to users when they need to upload more than one document.

File storage in safe and quick

Kommentare: We are using this program in our company to share and store the files.

Vorteile:

We can reach our business files from everywhere thanks to M-Files. Our files are in safe and we have no doubt that they will get lost. Also we can share files which have big size with our colleagues and suppliers easily.

Nachteile:

You need to write many information to register a file. It takes so many time. Also you does not find files sometimes because you need to put keywords but you may forgotten.