Bewertet am 12.3.2019
WrokZone-Project Management One stop shop
Kommentare: Overall experience with WZ has been great and I don't say that lightly. WorkZone has helped transform our PMO and our enterprise. We have been with WZ since 2015. The driver behind us looking for a solution and selecting WZ was primarily driven by the lack of transparency in our organization and the WZ tool provides the visibility we need from a project, resource perspective as well as providing the organization the enterprise picture of all projects in the works, upcoming and ones to be reviewed.
We all know that moving or using different tools brings inherit challenges but with the WorkZone platform, the transition is pretty simple. The platform itself is really user friendly, there are training modules, videos, how to guides and an awesome sales/support team to help your organization through the process.
Key benefit take-aways-ease of resource use, easy set-up, PMO 1 stop solution from project requests (project intake process), document management for projects, time tracking of resource tasks and portfolio reporting (must have for my company) and other key reporting reports are already built into the system. The ability to comment and tag people for input has also been extremely value add as all of those comments go into WZ and you can see the history before the project was assigned or kicked off.
There are a couple idiosyncrasies from a project management perspective. None of which are showstoppers and have easy workarounds.
PM's seem to be continually challenged using FS (finish to start) for task planning.
No critical path-this is actually an upcoming WZ to-do
No project to project dependencies-this is actually an upcoming WZ to-do
No true milestones (0days duration)-WZ is time based so every tasks needs time allocated. 1min is the workaround we use along with the milestone category.
Bewertet am 22.1.2020
Makes assigning and completing tasks simple
Kommentare: Organizing projects and individual tasks, tracking projects and assets.
Vorteile: Workzone makes it fairly easy to create and assign tasks for projects. The Files tab in each task allows you to upload relevant information, and the ability to comment in the individual tasks makes getting answers easy. One of the biggest benefits of Workzone is the project numbers that the software assigns. It makes it easy to track and record each project, which is especially nice when we have several versions of the same ad that are needed for different channels.
Nachteile: There's definitely a learning curve and the UI isn't the most intuitive. Marking someone as responsible in certain levels of a project won't place it in their To Do list, for example, which can cause problems when you're waiting for someone to complete a task and they aren't even aware of it. It took us some time to make sure everybody was using it correctly and even then we had to design our own system and naming conventions to keep the projects organized
Bewertet am 20.11.2019
A Lifesaver for Project Management
Kommentare: We have been using this tool for a long time and find it vital to our work processes. We use it more as a linear tool for each person to manage their tasks/assignments, and not so much for collaboration with outside parties, though it has that capability. As an administrator, it has been essential for tracking work across departments and to manage timelines. Technical support has been excellent and Workzone staff check in from time to time to learn what else we may need to do our work better. The software is constantly improving based on feedback so we know we are always getting the best product available.
Vorteile: We like the ability to have all Creative Requests in one place, to identify assignments, and track their progress within the system.Communication is tracked within the software by project, so it is easy to track all comments related to the work. We do a very large volume of work each month and the metrics captured within the software are helpful to assess resources and workload.
Nachteile: There are some reports that we would like that we cannot capture with this software. Also, workload tracking does not show the cumulative hours on a persons plate when projects are delayed and the hours are still tracked in previous weeks. It takes a bit to constantly update the timeline when items are stalled in reviews/approvals, but that will be the case with any project management software.
Bewertet am 27.1.2017
More than a project management software
Kommentare: WorkZone provides features not only for a project management system but for file management and version control as well. It is a combination of a number of tools required by an organization (Especially IT). We can easily share documents with others and manage the document version control as well. In terms of managing projects, it has almost all features available.
Vorteile: Well, it is a mix of a number of tools. Sometimes having more features are good but it can make the application complex for the users.
Nachteile: I would say, to work more on improving the interface and usability. Since you have a lot of functional apps as part of your tool, it would be great for users to have a great user interface.
Bewertet am 2.12.2019
WorkZone is a great tool!
Vorteile: Requests forms, dashboard, project lists, mark-up tool, and reports.
Nachteile: I don't have any complaints about this tool; it's been very useful.
Bewertet am 1.10.2019
Workzone 5 Stars
Kommentare: We use the Workzone to manage and develop marketing email campaigns. Other departments use the tool to manage interdepartmental tasks and requests.
Vorteile: Easy to set up and start using. We like to use project request forms to initiate work requests and templates for building emails, SMS and mobile push campaigns.
Nachteile: Project request form builder has some limitations.
Bewertet am 30.9.2019
Great Experience with WorkZone
Kommentare: WorkZone has been very helpful in supporting our internal marketing and review processes. We needed a central source for our projects and documents, and WorkZone provided the perfect solution.
Vorteile: We chose this software because of the dual functionality...the project management and document storage/sharing. It's very intuitive and easy to use, and was easy to set up initially. Customer support is very responsive with training and any issues we have had....as well as very open to suggestions when we find something we would "like" to be able to do.
Nachteile: None that I can think of. Maybe a few idiosyncrasies in managing date changes, but with regular usage it became easier to manage.
Bewertet am 16.10.2019
Crucial for everyday use
Kommentare: WorkZone helps keep my head on my shoulders, I dont know what I would do without it. Its great for keeping organized, gives me a full list of all my to-do's for the week and can easily check something complete once. It's also a great place for communicating with team members, sharing documents, adding edits to the documents, and much more. It is an all-in-one type software.
Vorteile: organized, great for teams who all work on different tasks, easily notify other teammates, share documents and suggest edits/mockups on the documents, see you to-do list for the whole week (or whatever date range you want)
Nachteile: I dont like that anyone on the team can accidentally mark your task complete. It might be nice if only the people assigned to the task could mark a task complete.
Bewertet am 2.1.2020
Many Quality Features to Workzone
Vorteile: There are so many features that work well for this organization. Overall, the ability to store information in one place and make it available to everyong is very beneficial. We don't use a lot of the features that are available but are aware of them and may add to what we already use in the future. The abilty to build templates, copy tasks, send email alerts, and versioning are just a few of the positive benefits. And although not part of the software per se Customer Support is unparalleled. They are available almost instantly, extremely knowledgable, and patient!!!
Nachteile: Sometimes it's not as intuitive as I think it could be.
Bewertet am 10.7.2019
Workzone for the win!
Kommentare: I use it on a daily basis to manage projects, I would be doing twice the work without it.
Vorteile: How easy it is to stay organized and keep things in order and on track.
Nachteile: The new layout has been a hard adjustment, wish they would move the completed check box back to the right for example.
Bewertet am 19.8.2019
Great Project Management tool!
Kommentare: My team uses this for our corporate marketing efforts. We support all internal teams with collateral, graphic design, powerpoint deck creation, landing page and website updates, internal emails, external emails, social media posts, etc. We use Workzone to keep track of all of our deliverables and to show the value we are bringing to our business.
Vorteile: I really like the features and functionality and the customer service for this tool. You can tell that the company really cares, and they help me solve for specific project management organization and reporting issues that my team faces, and taught me some best practices for utilizing this tool to solve for our problems. Great tool if you have multiple team members and multiple projects going on at once. My favorite feature is the calendar, and how you can select which tasks you want to appear on the calendar. Great in helping our team have greater visibility to everything going on each day.
Nachteile: The price is steep for multiple users, we have about 20 users. They do have a tiered pricing structure, but it's still more expensive than our previous tool.
Bewertet am 2.8.2019
Workzone rollout, Daily use
Kommentare: Excellent experience, the tech support is terrific, online questions are answered immediately, most times a simple Google search results in your answer. Phone support is off the charts, I only had to leave a voicemail a few times and a follow up call was returned right away. Follow up from the sales/implementation team is excellent as well. I have used other products in a past work environment and this has been a main issue for me in the past, not so with the Workzone team.
Vorteile: Intuitive design/functionality. Flexible configuration/set-up, the product allows you to define user roles between different project types with the same individuals, (i.e. users can be reviewers in one work space while having a higher role defined in a different work space). Very cost effective product for our size of a company, to receive this powerful functionality at this cost point was important. We use it for engineering, sales/marketing as well as production/shop projects. We intend to eventually adapt our Quality-Six Sigma projects to use Workzone. Management really likes the visibility/accountability and reporting provided by Workzone. The time tracking function is easy to use and was a big seller for management.
When entering new tasks it is a little cumbersome to set the sequence of the tasks in the project view. The due date and task completion time automatically re-shuffle the sequence so if you make a mistake entering a task or sub task it can get confusing. It is easier in the GANNT chart view. Some users who aren't comfortable using a GANNT chart struggle a little bit with this when first starting out.
Project numbering by the automatic feature is restrictive, you cannot adapt it if you have a current method for numbering projects, so you still have to keep a data base/list of project numbers.
Bewertet am 28.5.2019
Workzone makes project management a snap.
Kommentare: Project management is just one of the many facets of my job. After researching several software packages, Workzone met all of our needs for assigning and tracking marketing and design projects and well as task management for our events team. We use Workzone every day and would be lost without it.
- Ease of use is key. The training we provide for new team members takes about 1/2 hour.
-The cost of Workzone (for us, a nonprofit organization) was a pro. We have all the facets of the product we need and the cost is very reasonable (especially compared to other products we tested).
- Customer service deserves an "A" if not an "A+".
-Because project management is just a facet of our job, WorkZone appealed to us because it had just the right amount of features, without being overwhelming.
- I wish there were more templates set up for the type of projects we use (design and copy). Now that we've used WorkZone for several years, they may have these, but we've built out own.
- You can easily get carried away with email notifications, especially if you oversee many projects/ staff. (This is customizable and probably has more to do with how we choose to use WorkZone.)
Bewertet am 11.7.2019
Great tool for any Project Manager
Kommentare: We manage several hundred construction projects from bidding, to design to shipping. These projects can run for years and Workzone has helped us stay organized. We have all the information about he job at our fingertip. Reminders helps us stay on top of projects before due dates. The ease of the platform allows everyone (designers, sellers and yard operators ) the ability to stay on task by sharing and pass the baton when their part is done. This has helped us reduce errors, ensure deadlines are met and spend less time looking for information.
Vorteile: We have been using this software for about three years now and cannot imagine life without it. Best thing about the software is the ease of use. For a software that's so robust, it's quite intuitive. The team have been able to figure out how to navigate around with minimal training. We also like that we can store files with the tasks and can set reminders. Although we haven't had to use them a whole lot, customer service has been very responsive.
Nachteile: Getting reports is not idea, but this may be more what we need. Reporting functionality if fine and I can usually extract the information I need and manipulate it to get what I want.
Bewertet am 6.6.2019
Kommentare: I have been using Workzone for 6 years now and couldn't function without it. It keeps me organized and ensures that none of my projects fall behind. Not only are there graphic indicators when a project is in danger of falling behind, but the email notifications help ensure we stay on target and no items are missed. When I have an issue, or can't figure out how to do something, customer service is incredibly helpful and very very fast at responding! Such a great program and an amazing company that supports it!
Vorteile: It is incredibly easy to use and takes about 2 minutes to train a new person on. Workzone is very intuitive and easy to navigate. Editing and customizing individual projects is incredibly easy. Reports are easy to create and customize and project info is searchable for those times that my memory fails me.
Nachteile: There is a slight delay when updating tasks or saving new comments. This could be internet speed based though, so i'm not sure if its a valid "con"
Bewertet am 13.3.2019
WorkZone is a lifesaver!
Kommentare: The team at WorkZone has been very involved with our experience, always making sure we are up-to-date on the latest changes, asking for feedback and making sure we are getting the most out of the software.
Vorteile: WorkZone has been a game-changing software for our company. We had originally planned to use Microsoft Project but ran into issues with complex training for the team. We found WorkZone and it solved all our problems -- simple, ease-to-use, very intuitive. It has streamlined our workflow, allowed for commenting regarding schedules and status and given everyone up-to-date task lists. We couldn't live without it now. It is also a great value and works for both Mac and PC, which was an issue with Project.
Nachteile: Nothing— WorkZone has been the best decision we've made in recent years.
Bewertet am 6.3.2019
How did we ever live without Work Zone?
Kommentare: Our company loves how each one of us can easily log on and instantly see job status, tracking all our activity, interacting and communicating regarding each different job. WZ saves us so much time by having everything in one place. We now can't imagine how we got by without WZ in previous years.
Vorteile: Work Zone enables our company to organize, track status and communicate between one and other for each and every job. Everything is right in one spot easily accessed. Job details and conversations are added, documented and stored for current active jobs and can be referred to after job completion. WZ is a real time saver and valuable tool. Our VP of Marketing runs her weekly Marketing meeting based on our WZ job listings.
Nachteile: None really that I can think of at the moment.
Bewertet am 21.8.2019
Workzone Works Well for Us.
Kommentare: Our team uses it daily to run our entire company's projects.
Vorteile: The ease of use made this platform the best solution for our company at the time we decided to purchase.
Nachteile: Currently there is nothing worth mentioning as Workzone makes updates often in the year.
Bewertet am 25.2.2019
Strong mid-level tool for growing companies
Kommentare: We used WorkZone for six years before growing to the point of needing a more complex system. If circumstances were different, I would happily use WorkZone again.
Vorteile: Great customer support -- live and recorded webinars, access to personal help, good documentation -- and solid functionality. This is a great value project management tool for companies who want more than a spreadsheet but don't want to pay for all the bells and whistles. Solid reporting and visibility for project managers and leaders. Easy to use once you understand the system logic.
Nachteile: A relatively high learning curve compared to its competitors. Did not have a mobile app at the time. Lacks some of the customization options of more expensive options.
Bewertet am 5.8.2019
Kommentare: We used to track our deadlines with multiple spreadsheets. This allows one comprehensive place to organize our projects across all of our clients and all areas of the business - from project implementation through to invoicing.
Vorteile: We implemented Workzone years ago, and now our team relies on it daily. We can track all of our projects and deadlines for design, media, reports, etc. It offers the flexibility for us to use the software the way it works best for our company, and everyone is accountable to their tasks.
Nachteile: N/A - I do not have a "least" something I like about this software.
Bewertet am 30.5.2019
How did we live without WorkZone?
I cannot stress enough how much more streamlined and efficient our workflow has become since we started using WorkZone. We were using a spreadsheet and paper requests and seemed to always be looking for job updates, proof, etc. The dashboard gives an instant update of the department and no more searching for lost papers!
The support we received from CSR and the rest of the WZ crew has been nothing short of AWESOME!
Nachteile: As a higher education institution, the cost can be a bit daunting, but it is definitely worth it. I wish there was an enterprise license that would allow different departments to partner on the cost across the entire campus.
Bewertet am 25.9.2019
Easy to use, simple interface
Kommentare: Excellent customer service. Can always get someone on the phone and they check in every once in awhile to talk about issues or wishlist items.
Vorteile: Not a big learning curve to start utilizing the software. Like that the company is easy to work with, responsive to customers, and that they are always trying to improve the product.
Nachteile: Could use some improvements on expenses and calendar, but hopefully those are coming.
Bewertet am 9.10.2019
Workzone is a great organizing tool
Kommentare: This software goes beyond tracking the overall project and goes into the day to day tasks that are crucial to our team to keep everyone up to date to what needs to be done to complete the project.
Vorteile: This software helps keep tasks and projects organized and on time. We have a lot of projects that we work on for many different departments in our company. This software helps us keep them in line and on deadline.
Nachteile: I don't have a con for this product but I can't hit submit until I write here.
Bewertet am 24.8.2017
We use Workzone to manage workflow in our university marketing and communications office.
Kommentare: It helps us manage a busy university marketing and communications office.
Vorteile: Our favorite thing about Workzone is the notes feature. We have a number of student designers with inconsistent schedules, so projects often have many hands touching them. The notes feature allows us to leave detailed information about each task, so that anyone can step in and pick up the ball to keep a project moving forward.
Nachteile: We would like it if we could see both the original/ideal schedule and the real schedule. The software does not change dates automatically to reflect when a task was actually completed and the subsequent change to dependent tasks.
Bewertet am 18.8.2017
WorkZone has literally changed the way we work and coordinate in our agency.
Kommentare: We are much more organized and able to meet project deadlines. Everyone can go to a central place to see where we're at on every aspect of the work.
Vorteile: WZ has a ton of features and helps us keep track of everything going on. I can look at the workload for each person on my team to know the status of their projects and where new work should be assigned.
Nachteile: The learning curve is steep, but that's probably true with most PM software. Sounds weird, but there can sometimes be too much granularity so that particular information can get buried in a random spot. Would love a better in-app notification system.