Oracle Aconex Erfahrungen

Aconex was easy to learn and easy to configure.

Kommentare: Ease of tracking documents in workflow and ease of transmitting documents to and from outside contractors.

Vorteile:

I like the ability to configure the metadata. I also like the search and retrieve tools. Having the workflow/review document feature built in is also a time saver.

Nachteile:

The review documents tool set needs to include a tool to export comments and save as a file. Currently, this procedure must be done outside of Aconex. Also, the workflow process should allow the administrator to add additional people to the workflow after it starts. This should not be a separate workflow within an active workflow that is tied to an active workflow participant (although when a user needs that feature it is useful but not typical). The software also needs a better approach to storing the native file and corresponding pdf file together. Using history is not an effective method (and confusing to typical users) and giving either the native file or pdf file the same document number with a suffix (or some other means of numbering) can also be confusing. Both files should have the exact same document number.

Aconex is the best tool I have found for managing documents and mail on medium to large projects.

Vorteile:

I greatly appreciate Aconex's flexibility to adapt to policies and procedures you may already have. It does not force you into one way of doing things but at the same time doesn't require significant up-front configuration to get started. I also like that Aconex is always improving and adding significant and useful new features often.

Nachteile:

The only real con I have is one that can be managed but would be nice to have tighter controls on. Aconex does not offer the ability to restrict the permisison to change the document status (approved, approved as noted, rejected, dfrat, etc.) when superceding with a new version. By default it uses the previous version status for the new version status and if you forget to select a new status you could end up with the draft of the next revision of the document showing as approved in the document register. If you use workflows to approve your documents you can always go back and verify if a document was actually approved by the proper people but to do that requires a few extra mouse clicks.

Beware projects that use this tool, it is incredibly inefficient and redundant.

Kommentare: Terrible.

Vorteile:

Not much. I would note to potential users that this may make sense for slow paced projects with full staffs of documental control teams that have hundreds of hours in their budgets for document control.

Nachteile:

The fact that the metadata is so redundant while at the same time unintuitive. If the software was smart enough to extract metadata from a file number or name that would make sense, but it isn't, so everything must be slowly added in triplicate.

Very Good, but could be better

Kommentare: Fast and very intuitive user experience (if the fields are designed properly by the docuement control team in your enterprise)

Vorteile:

Fast access. Very easy way to look for the documents. Easy to upload new documents. Secure and safe information. 24 hours a day working.

Nachteile:

Improve the module of reviewing documents, it must be without Java, because Java is too slow and have many troubles, maybe you can do the same as you did in the multi upload module. The team that supports our projects must be people who really worked on real projects all over the world, maybe you need to include some Document Controllers that used Aconex for a long time, and includes they in your company. Most of the people in the support team actually didn't know how a real project work using Aconex.

Easy to use and great functionality.

Kommentare: Aconex helps us work on a global scale with many clients

Vorteile:

Provides a global platform that allows many user to work together. Easy to add new files to the system. All mail is kept in the Mail module and it can't be erased, so you can't lose any correspondence. Easy to create workflow templates. Easy to run reports on workflows and RFI's. No size limit on the files. It functions like it was advertised and more.

Nachteile:

Have to use the mail form titles that Aconex has pre-loaded into the system. Sometimes can get confused when working in the backend of the system where you might need to make a change.

Provided easy access to design documentation for review and keeping track of record.

Kommentare: Benefits are many as described earlier. Be able to have a process flow of all projects saving time, reducing cost, be able to identify issues and commenting of design documentation.

Vorteile:

Be able to retrieve documentation easily and support from Aconex is great. It also offered process flow in project delivery which is clear to project teams. The email like within the software is easy to understand for all users and if that person knows how to send an email he or she knows Aconex.

Nachteile:

Cannot think of any. However, the cost of the software might be a little pricey. One improvement that I would like to see with the software is a better tagging routine that is able to tagged files and become searchable. Currently searches are still very rudimentary. The BIM viewver tab should also could be improved adding more features to it or better still have a full feature BIM viewer and could reconize RVT as well as Bently 3D files without having to convert to IFCs.

Successfully configured and implemented Aconex on several large programs.

Vorteile:

It is the solid single-point-of-truth for large, complex programs. It integrates information flow (correspondence), documents, packaged deliverables, cost, field inspections and BIM together very well. It span from bid/tender phase all the way through design, construction, test/commissioning and close-out. If implemented properly with industry best practice processes, it can significantly reduce risk on large, complex programs, especially those with multiple contract and technical interfaces.

Nachteile:

Some of the administration features are somewhat cumbersome on implementations with a large number of users, especially at the organizational administration level. As with any software implementation, training and institutionalization is one of the hardest and most important aspects to be successful. There are a few features (like RFI closeout) that make it a little more difficult to institutionalize such that report data remains in tact.

The Effective Solution for Project Sheduling.

Kommentare: The process reports creation is quick and very useful and the tracking of various projects transactions and expense is very effective.
Workflow and task management and also safety management using Oracle Aconex is excellent and productive.

Vorteile:

Oracle Aconex delivers the best project management experience and incredible resource planning and accurate project budgets and estimates. It allows easy sharing of Engineering and Construction documents and other files across multiple project Engineers. Ability to monitor employees activities, effective time and cost management product and easy to start using.

Nachteile:

This Oracle management product has all easy features and easy to set but the training to those new to Oracle Aconex can take some time.

Safe storage and access to project documentation from anywhere

Vorteile:

1- Fast upload and download of documents from anywhere in the world. 2- Peace of mind by ensuring that all project documentation is archived safely. 3- Regular update and development 4- In-house training to users

Nachteile:

When searching for a subject yields more than one page and I move from one page to another searching for a particular document, I would like to clearly see the current search page highlighted to enable me to go to the next or previous page without losing track.

Good software

Vorteile:

easy of finding information for any document or workflow I look for, zip download is easy too to download all files together.

Nachteile:

- The relation between documents and workflows is not practical, you should copy the link or text from documents and go to workflows to find information, there should be a way to do that automatically. - If I'm not in the workflow and want to download documents, there is no way except going to the original mail.

Happy customer

Vorteile:

It was very easy to use and train my employees on .

Nachteile:

No issues happy customer likely ti recommend to others

Solid Project Management Platform

Kommentare: If you're an EPC company it'd be hard to go wrong with Aconex. We ended up selecting another platform, but it was a fierce competition. In the end, we opted for one with more market-ready integrations with other tools that we currently have in place (to avoid more siloes) and that also had a UI/UX that was more intuitive for creating processes and finding files/records (viz. a modular-tool setup). There were other considerations, but bottom line, Aconex is a solid platform that really offers a wealth of value for standardizing and automating key processes. They'll definitely be around for a while.

Vorteile:

- Clean UI/UX experience - Configurable workflows created on front-end by user - Metadata based system allows for rich tagging and organization of files (Document Register) and other types of correspondence (Mail Types) - Views can be saved (and shared) for filtered searches that take place a lot (e.g. RFIs or Pending RFIs) - Mail types offer extreme configurability to formalize/standardize certain types of exchanges between parties that require user input or approval (e.g. Daily Logs, Meeting Minutes, RFIs) - Can pay per user or go with unlimited user option and pay a percentage/fee based on how much company commits to running through Aconex for set period of time; having options are nice though - Reinvest 20% into R&D - Support Central contains outstanding documentation - Great mobile apps with wide-functionality

Nachteile:

- Takes some mental training to know which Register to go look in, whether that's the Document or Mail Register. In my experience, this was because currently, our company stores RFIs as documents/files, whereas Aconex treats them as a Mail Type; so looking for an RFI requires searching in the Mail Register (since it's a type of correspondence) not the Document Register (note: Aconex can also handle RFI process as a document, I believe buy sending it around via Workflows, in which case it *would* be a file located in the Document Register) - Meta data is the smartest way to organize big data however it *does* require a solid tagging system; some companies may not have this (but I'm sure Aconex would assist with this setup) - A few Auzzy-isms are distracting to look over (e.g. Tender vs. Bid) - Has technical potential to integrate with other software/tools through APIs but not many market-ready connections that can be demonstrated - Almost handles entirety of project life-cycle, but a little weak on POs (i.e. not a P2P tool, Procure to Pay) and integrating the Connected Cost tool with other ERPs (note: see previous remark, it *is* technically feasible)

Great to see Aconex continue to improve their products.

Vorteile:

* Always get the latest version of drawings * Can track previous versions of drawings * Nothing can ever be deleted * Being able to view all the mail that has been sent and received from your company * Do not have to save anything on your own hard drive * Reporting tools are very useful * Being able to create excel spreadsheets from Document Register * Can access Aconex from any electronic device which has the internet * Project Directory list * Global Directory list * Mutiple File Upload * Being able to set up Projects how you want. * List of projects to be able to access easily - when invited onto * Organising mail into Types - makes it easier to sort. * Multiple fields to search for documentation and drawings eg. Subject, Date, From Organisation, Recipients etc. * Help instructions and videos are excellent. * Help Desk is excellent

Nachteile:

* Issues with teaching consultants and sub-contractors on how to upload documents into the document register- ie. education * Sometimes time delay in viewing and downloads * Site going down. * Generally happy with the product. * 95% of the time the Aconex Helpdesk are very knowledgeable. However occasionally I have come across someone that is not sure about an answer but all operators have always been very friendly and helpful.

One of the most reliable cloud based software for Operations Management

Kommentare: Since Aconex is a cloud-based solution, it is easy for our project team members even those who are remotely located to create, review and upload documentation and other project information from any location on to the software seamlessly. Documentation such as drawings, RFIs, rich 3D models, rendering and reports can be accessed via a real time dashboard and this definitely helps us reduce the time and effort needed for document filing and tracking.

Vorteile:

Oracle Aconex is the Crème de la crème of construction management softwares and allows its users to share documentation via the online portal for sizeable projects in a seamless manner. It is suitable for transmitting drawings, and capable of documentation management, process and workflow automation and helps the user control several aspects of project correspondence for complex projects. We have been able to manage and maintain a workflow within the software and love the tracking feature that accommodates each transmittal submitted.

Nachteile:

It needs training first to be able to use all features and functionalities. There is limited email capability but hopefully this will be addressed in future upgrades. It is best suitable for large construction and engineering projects so not really sure if small scale projects would be managed well through Aconex.

Working with Aconex has made my work to run smoothly without any hindrance

Kommentare: The software benefited me in simplifying my work and making sure that all the data is secured and available and easy to use.

Vorteile:

The most interesting or I like most in this software is the Search engine. Whatever you are finding in the software is very easy to get by only using a specific word related to the item to be searched.

Nachteile:

What I least like in Aconex is when you loose internet connection where you become stranded waiting or hold on what your are doing until the connection gets back. But this is common with all internet dependent software's.

Oracle Aconex: An Industry-Leading Project Management Tool

Kommentare: Oracle Aconex adequately fills our need for project management and communication between various disciplines from project start to close-out.

Vorteile:

+ Well organized layout of information. + Integrated mail system that allows for easy multi-discipline collaboration. + Easy to locate documents and mail with multiple search fields. + Multiple file upload tool speeds up transmittal process. + Central project repository (if multiple projects are facilitated through Aconex). + Keeps all issued documents off local hard drives and onto a central server.

Nachteile:

- Uploading files with the correct document properties manually can be a chore. - Limited view customization. It would be nice to see a mail item on the same page as the inbox. - You cannot right-click on the screen to open an item in a separate tab. - No constraints on document register standards to ensure all disciplines upload correctly. - Sharp learning curve for new users, requiring extensive training.

A Sophisicated Software

Kommentare: The software links globally between the corporate office and the regional office. The workflow is easier.

Vorteile:

Oracle is one of the international platforms which provides a web based applications. The Aconex Workflow function allows you to verify the document review hierarchy. The software provides a global platform that enables multiple users to collaborate. Adding new files to the system is simple. You will not lose any correspondence because all mail is saved in the Mail module and cannot be deleted. Workflow templates are simple to create. There is no file size limit.

Nachteile:

The cost of software is extremely high if compare to the local software.

Very useful tool, easy to use, easy implementation at the start

Kommentare: We achieve documentation management of all our projects.

Vorteile:

Easy to use, simple configuration of the projects, very intuitive , user-friendly, good manage of users

Nachteile:

Not enough Reportability to Bid module. Documents search tool seems to be hard at the start It needs continous use to full understanding

My experience in the document control field for oil and gas spans 12+ years.

Vorteile:

What I like most about this software is how easy it is to use. I also like the quality standards it offers with recording every change that is made within the system. The dashboard has all the relevant information needed to make your daily tasks easy to manage. I also enjoy having the ability to process documentation en masse with the bulk upload function. The drag and drop feature for uploading multiple files is also appealing. Utilizing this software for our document control functions and repository has been the best experience in all my document management software experience.

Nachteile:

I would like for org admins to have the capability to add their own projects into the software module. While I understand that to have the ease of use features on this software, it may be required for Aconex to create the projects in the module, it would be nice if org admins had that ability. But it has not been a real hindrance, since the projects were created fairly quickly once the request was made.

Initially had a hard time uploading drawings but we learned of bulk processing & it got better

Vorteile:

"My task" listing lets me see at a glance what I need to do especially those that are in a workflow.

Nachteile:

There are some very old tasks that cannot be closed especially when some addressees have left the project.

Oracle Aconex the Best EDMS

Kommentare: EDMS is great in big projects.

Vorteile:

Reliability and Validity. Easy Accessibility of your Documents, Drawings, etc.

Nachteile:

Improve the Background. Interfacing and the background of the EDMS.

Really easy to use, minimum training required and user-friendly.

Kommentare: Reduce document controller, reducing email communication with large files as well. Centralization for all document control management.

Vorteile:

Aconex is used by all entities involved for our project. This make document control management efficient and productive. The best thing about Aconex is the document register : unlimited size of files, easy access to previous version of a file, link to all transmittal used to exchange the file and, the search is powerful. Easy and fast to update files for all document register that have already received a file.

Nachteile:

Having to ask for a report of our distribution list, we should have this accessibility. The Insights should be editable by the project Management to represent what we should see.

Absolutely awful performance, glitches and errors

Kommentare: In recent months my experience has been extremely negative. Each day I experience issues regarding speed and errors when trying to do basic tasks like open a correspondence, or upload files. I really would like to use it more because it is a great platform for keeping track of open tasks and correspondence between consultants, but the speed and performance is suffocating.

Vorteile:

Good for tracking correspondence and open tasks.

Nachteile:

Terrible performance - seriously hinders productivity during the day. Uploading files, loading correspondences and workflows load at snails pace and always unpredictable.

We use Aconex on every major project in the office.

Kommentare: this software has allowed us to achieve better project outcomes by minimising the amount of admin required to track and file project correspondence and coordination.

Vorteile:

The ability to coordinate complex projects across multiple discipline is aided by the use of aconex. The accountability of each of the consultant team is critical in ensuring successful project delivery.

Nachteile:

The most painful process that Aconex has is its document register and performing bulk supersedes through from pre-tender issues to tender documentation.

Aconex is a great collaboration tool for workflow, document and correspondence management.

Kommentare: - Use from start to finish on the project
- Control of tendering module
- Clear document review process under the workflow module
- Mail correspondence can be controlled under mail types
- Continual document register automatically updated on document transmittal

Vorteile:

Users have the ability to create a project from the tender phase through the the completion of the project. There is the ability to create tenders, coordinate correspondence, share and store documentation, and defect management.

Nachteile:

Difficult in getting subcontractors to sign up for a user account. There are also issues for project administrators having the ability to remove temporary / users no longer involved in the project. The mobile app is difficult to use.