ActiveCollab Erfahrungen

Perfect Project management tool.

Kommentare: ActiveCollab is one of the best, if not the best project management tool that I have ever used and I have jumped from one to another tool for different projects and project types. If offers so many features, perfect dashboard, milestone preview, calendar, planner, contact details, time tracking and much more. While it is perfect for managing many different types of projects, this is still not the perfect tool for managing software development projects. The only reason for that would be, there is no (or that was not back then) an integration with Git or other version of control system. It was simply a missing feature back then.
I truly hope that nowadays the ActiveCollab team managed to improve and integrate such feature, but talking 6-7 years ago, that was the only downside that I can say about it. If for some reason that is still not available and you are into software development business, look for something else like Asana or Bitbucket.

Vorteile:

Great dashboard, different types of reports, milestone preview, calendars, time tracking tool are just a few of the features that make this software irreplaceable tool when it comes to project management.

Nachteile:

Lack of integration with Git or another version of control system.

A simple Project Manager's review

Kommentare: Overall very smooth experience for me. Fast bandwidth. Bug free experience.

Vorteile:

Project view grouping and filtering with grid and table layout. This is a killer feature for my use case.Very simple yet comprehensive overall system design. This is important for me as my coworkers came from different backgrounds.Activity View is very effective to have an overall view on what's going on without wasting a lot of time.Mobile Application gets the job done. No bugs, no unexpected behavior.

Nachteile:

The optional GetPaid (invoicing and payment management) paid add-on is honestly not for me. It's a very nice and really good addition for more simple uses case like when we just started business, but It definitely needs more attention to fit our needs. We finally opted for a more specialized product to keep track of our finance.

In Betracht gezogene Alternativen: OpenProject und monday.com

Warum ActiveCollab gewählt wurde: I tried a lot of PM systems, to the point where I was considering rolling my own. I settled a few years with OnlyOffice, which is honestly respectable and reasonably priced product. But over the years they focused on online document editing and left project management without filling the gaps. In the project management area, Active collab wins easily. It just much better designed and more featured product. Project Management was clealry not a priority for OnlyOffice team.

Gründe für den Wechsel zu ActiveCollab: ActiveCollab is honestly better than most I have used or tried. I am a bit demanding person when it comes to software, and ActiveCollab just clicked in my head. Like it's very intuitive, gets the job done quickly, Not missing important feature.

Good choice for a basic project management tool but lacking when compared to Basecamp

Kommentare: ActivaCollab is still at the initial stage in terms of features even though they have been in the market for a couple of years. It serves our initial purpose of tasking team mates and tracking task conversation and progress but not more than that. Based on that, our usage is limited to basic tasking and we are considering and exploring migrating to a different system.

Vorteile:

Onboarding is easy, interface is easy to use and understanding. It's also one of the cheapest option in the market. For features that are not available, the ActiveCollab team is keen to consider adding that feature though during our usage, we didn't really see the feature being rolled out.

Nachteile:

I used to use Basecamp and when compared, there are a lot of features that are lacking in ActiveCollab such as being able to create a Gantt timeline, quite messy grouping of projects on the main home page, not able to add vendors (only can add clients, yet we do not use ActiveCollab to collaborate with clients). As a project management tool, we also would like to see how we can gauge the workload of each team mate and if each team mate might be overload within the day or week, this function at the moment is not available. Completed tasked are being archived and under archived, the completed tasks are not organised according to task list. Some features such as invoicing and budget management cannot be adopted by finance team as they uses a more advanced thou legacy system which includes a whole lot of other functions on top of merely invoicing.

Avis activecollab

Kommentare: Despite its lack of communication tools and the limited number of tasks, it is one of the best software for positive business performance.

Vorteile:

wow what software!!!. it allows me to increase my output and it motivates me and my team.

Nachteile:

Unfortunately the number of tasks is very limited and there is no communication tool

Finally a project management system small businesses can afford

Kommentare: We have been using ActiveCollab for around 4 years now and they continue to work on ways to fineness the tool for the better. The support team has always been very responsive -- although we have only had a few SOS calls they AC team reacted quickly and we were able to continue work with very little interruption.

Vorteile:

Visually easy to see what projects and tasks are priority. I also love the budget tracker which allows me to make sure projects stay on budget. This program is extremely easy to learn to use as both an administrator and a day-to-day user. I have worked with so many project management systems in my career (some at a much higher price point) and ActiveCollab is a true competitor for a fraction of the cost.

Nachteile:

When pulling invoices, I wish we had more options as to how to import the time entry notes. Because we require our team to place notes as to what they were doing for the hours logged - we do spend more time than desired editing invoices once the data is pulled in.

In Betracht gezogene Alternativen: Trello, Basecamp und monday.com

Gründe für den Wechsel zu ActiveCollab: The price point and features offered were hard to compete with --- best decision we've made.

Active Collab makes working together simple

Kommentare: My team is spread across the country and Active Collab allows us to work together on projects seamlessly. Our outside partners are also able to work with us easily.

Vorteile:

Great tool for managing complex projects with multiple stakeholders Pretty robust feature set Simple to access and easy to invite collaborators in & out of my company

Nachteile:

Upgrades have been a bit buggy and while the team are responsive, they don't always believe that they've broken something

In Betracht gezogene Alternativen: Trello und Slack

Warum ActiveCollab gewählt wurde: Better features competitive pricing All around, Active Collab is a more flexible tool that is easier to use

Zuvor genutzte Software: Basecamp

Gründe für den Wechsel zu ActiveCollab: Pricing and features

A very good tool

Vorteile:

The native features are very adapted to our uses, and we were able to add the missing features.Especially, time and budget tracking are good to have and

Nachteile:

Not us directly, but our customers are sometimes disturbed by the UX, despite huge leap forward recently.We sometimes find it a bit slow in terms of performance - we host it so we may be to blame - and access to data (because we have a lot of projects and customers).

In Betracht gezogene Alternativen: Redmine und Jira

Gründe für den Wechsel zu ActiveCollab: It enabled us to manage our fixed price projects (not so easy with JIRA or Redmine).It had a lower cost.We could host it ourselves.

Very easy to use but packs a big punch

Kommentare: Our overall experience is absolutely positive. We get to plan out our projects, go through them daily, track everything, and at the end exactly know what to invoice the client. It really covers all the basis that we need in our process and we love it for that.

Vorteile:

I really appreciate the simplicity and the power behind the features it delivers. On the surface, it offers just a list of tasks me and my team manage throughout our design and development process, but under the hood it offers task dependencies, estimates, time tracking and many other cool things that make it deceptively powerful.

Nachteile:

Probably the speed of the app on some larger projects. It's lightning fast for everything small to medium, but on larger projects it can take a while to load everything.

In Betracht gezogene Alternativen: Jira, Teamwork.com und Asana

Gründe für den Wechsel zu ActiveCollab: Asana is a bit confusing to get into, and it can really get expensive really fast when you need more powerful features. Teamwork was probably our second pick, bit it can be all over the place, not as elegant as ActiveCollab. JIRA is just a beast and we don't need that much complexity (and power) for our everyday development.

Great all-in-one solution

Kommentare: Our team manages all of our projects through ActiveCollab, and that includes budgeting, tasks, and time management. Without it, we'd be lost in a sea of emails and Slack messages.

Vorteile:

ActiveCollab is quite feature rich. We were able to consolidate multiple pieces of software into one.

Nachteile:

Some of the menus are hard to find and I'd really like to see a comprehensive calendar approach to tasks, vs just per project.

In Betracht gezogene Alternativen: Trello, Basecamp und Asana

Gründe für den Wechsel zu ActiveCollab: The feature to cost ratio was best with ActiveCollab.

ActiveCollab Unveiled: Streamlining Project Success with Intuitive Management

Vorteile:

ActiveCollab's user-friendly interface and seamless integration of project management, collaboration, and invoicing impressed me. Customizable dashboards and time tracking add flexibility, making it a comprehensive solution.

Nachteile:

While comprehensive, the limited third-party integrations may hinder seamless workflow connections. Exploring advanced features can be time-consuming, impacting initial ease of use.

This system is the very bedrock of client collaboration in our company. We simply need it.

Vorteile:

Diversity of features. It covers calendar integration, task management, expense and time tracking, client estimates and invoicing is integrated, discussions with clients are threaded and neatly organized at all times, file uploads that act as a mini-Dropbox for yourself and your clients, notes, facebook-style timeline of the activity within each project... And I haven't even touched on the level of customization, multitude of extensions (Zapier included), scalability (with self-hosted options!), and the iOS app that works with either cloud or self-hosted versions (our clients LOVE the app). We love ActiveCollab because of it's diversity. That's the one reason that in our opinion, it's simply irreplaceable. Having to replace it would be like adding tripling the administrative work on our plates. It replaces the need for multiple separate services that do each of those things separately. Who wants that when you can have one single login to one single system that can rule them all? ;) SIMPLY. IRREPLACEABLE.

Nachteile:

The iOS and Android apps needs some work. They don't do as much as the desktop version, so they feel limited. They don't really take advantage of features like gestures or multi-touch, which every smartphone has. We'd really like to be able to upload more than just pictures from the camera roll; some kind of file picking, or option to upload to ActiveCollab from another app (share sheets) would go a LONG way. Optimization for tablet-size screens would be sweet too, along with the simple ability to make text in the app bigger or smaller, so it's easier to read. The calendar allows for syndication via subscription links, but stopping there feels premature. It would help a lot to be able to integrate to Calendar apps (via CalDAV), since the calendar isn't available on the mobile app either. It would be really nice so that we can add or edit events from our native calendar apps of choice. Support is fantastic, and extremely knowledgeable. We run a self-hosted installation, which is more economical for us, but we don't have pros running our server environment. That task falls on us, teaching ourselves as we go, and it feels like support will drop clues about what an issue is, instead of going the distance and going in themselves to help fix the problem. Granted, that's more of a problem with /us/, since we're business administrators and not experts in server management. But support will not abandon you. They've always got your back, no matter how tough the problem!

A/C has been a game changer for us. We are using it a bit outside of its intended scope but it works

Kommentare: Highly focussed team members. Remote work flexibility. Collaboration. Time Management. Quality Management. Data Management. Targeted and SMART Goals. Internal Motivation. Trust.

Vorteile:

The platform makes communicating with team members a breeze. We have a multitude of projects and tasks within the three departments - A/C helps keep everything organized and on track. LOVE the landing screen "My Work". The calendar view is awesome for our morning meetings. It is great that we can filter by person or project on the calendar. It's a robust feature that other platforms did not have. Really enjoy the notifications when I mention a team member. The robust area within a project including Tasks List, Discussions, Files, notes, Time, Expenses, Activity is great. Not only does it encourage collaboration it fully supports remote work. On the task list, we can drag/drop tasks. Filter by assignees, tasks lists, due dates, or completed tasks. You can also review the overall project progress. A/C has some great reporting features. I like how we can star projects. Simple features like that are NOT overlooked in the A/C platform. Time tracking, invoicing, and estimates functions look great. We haven't used them yet but we will eventually. I appreciate the pricing. The customer support is quick and responsive. Our team has embraced the platform and I feel we will continue to use it for years to come. I would recommend the platform to others.

Nachteile:

Disclaimer: We use it a bit outside of its intended purpose. Our group is Marketing, Web Development, and IT. Although there are a ton of project-based objectives within the departments there are some marketing functions that are not project based. This is the biggest thing I've got it's not a deal breaker. Maybe extend the software to include flexible user accounts or setup different types of project areas. That isn't necessarily project oriented. Minors: Recurring tasks are a bit of a pain to setup the first time Multiple different calendars confuse people sometimes and they end up creating a calendar for themselves. Maybe we could setup tasks requiring a sign-off? Maybe this is already a feature and I don't know how to do it yet?

I can't say enough good things about ActiveCollab

Kommentare: ActiveCollab keeps our company organized, on task and on budget. From tracking work and projects to tracking the financials surround ing those projects, we couldn't live without ActiveCollab. I love how ease to use it is and how easy to navigate it is.

Vorteile:

Active collab is intuitive, easy to use and easy to navigate. There are MANY other project management tools out there and I've used a number of them. Active Collab is the best in my opinion in light of the integrations and ease of use.

Nachteile:

There are a number of more in-depth features that are sometimes hard to find in ActiveCollab. Nothing a simple support ticket can't solve though.

In Betracht gezogene Alternativen: Basecamp, monday.com und Wrike

Gründe für den Wechsel zu ActiveCollab: Price and ease of use.

Great Product, Bad Support

Vorteile:

ActiveCollab is very easy to use. With just a few clicks, you can have a new project created right away. Time tracking, invoicing, payment processing and many other features add an already large depth of features.

Nachteile:

Support is quite bad, at least for the self-hosted release of the application. There is no ticketing support system, and instead you have to chat with staff through the activecollab.com site to be able to get issues logged. You never get professional assistance through chat. They copy and paste your chat into their internal support system. You're then at their mercy to reply back via email. If and when they do write you back to your email address, be prepared for long followups to your replies. When features are broken in ActiveCollab, if a fix is not on their roadmap to get the problem resolved, it will take a long time, if ever, to get the problem fixed. Elastic Search is not a great feature for self-hosted AC builds. However, search has always been horrible with AC since it's early days.

Convoluted structure is a hindrance to workflow

Kommentare: We ended up transferring from ActiveCollab to Teamwork fairly quickly because it caused some business problems for us. Issues were missed (especially subtasks), and we lacked the reporting structure we needed to keep a good grasp of resourcing and individual task progress. The time logging structure was also a pain point compared to alternate software options we've since pursued.

Vorteile:

While I will say I don't like much about this software, the budget and description location/transparency works well for the task workflow. It is fairly easy to include all necessary information in an individual task, but detail tracking and dependencies are where this ease of use falls off.

Nachteile:

The relationship between tasks and subtasks is a pain point and lacks clarity/definition. Sometimes there would be dropoff when trying to upload attachments, and they would not actually post to the task. ActiveCollab doesn't have a great reporting structure (compared to Jira) for our specific needs, and that ended up being a hindrance to workflow. For as complicated as the reporting section looked, I felt it was lacking. While it isn't a functionality issue, I also dislike the visual design of the software - it feels antiquated and can be draining for such a frequently used tool. Time logging was difficult compared to the software we moved to later.

Great task management application

Vorteile:

Activecollab are great, we were previously using 3 different Basecamp accounts for our sister companies. Basecamp was becoming a nightmare, it's ugly and the support is bad. We frequently have projects running over as an example, usually as we are waiting on information so we need to manually update every task deadline (Slow and painful) Activecollab allows selecting the project and bulk updating the deadline on the tasks, or in a list view one by one which is quick and easy. We opted for the self hosted version and use an amazon AWS Elastic Search Service for searching. this is so much cheaper than what Basecamp was costing and so much more user friendly. Anyone big plus factor is, we were able to customise the software a bit (Against their guidelines) to give it some branding for our company by including an additional CSS file, we have to add this after every update but it's worth it.

Nachteile:

Lack of built in customisation Email sending is limited in regards to daily reports etc Requires Elastic Search which is on another server/service, whilst not a huge deal it would have been nice to have a local native search and a high performance option using Elastic Search.

ActiveCollab Review

Kommentare: It's beneficial to have all the information, (i.e.tasks, back-log, etc) stored for future quotes. It helps the retrospect meetings to be able to see what took longer than anticipated or was not completed.

Vorteile:

I can easily track time on each project. It also generates reports for time and budget. It's easy to see where we are on budget or if we're over budget. The tasks are all tracked and I can see who worked on which task. We have a 'status' of each project so we can see where it is in our process. Even after a project is completed, all the information is in there for future reference.

Nachteile:

Some of our clients have difficulty using it or just refuse to communicate through this system. Sometimes there are so many people on the thread that it's difficult to determine who should be responding to the request.

Helpful tool for organizing

Kommentare: I use this tool daily to assign tasks to the team. It is a good helper and in general I am satisfied with how the application works.

Vorteile:

Creating tasks is easy. I can create subtasks, assign executors and deadlines.

Nachteile:

I would like it if the subtasks also had a deadline.

Best Collab Tool Out There

Kommentare: Over the past 10 years I worked with several online project management, collaboration and accounting tools, including Basecamp, Harvest/Forecast, Freshbooks, Trello, Asana, Teamwork, Podio, Wrike, etc. Two years ago we started working with Active Collab, and it is the most comprehensive tool so far. Not everything is perfect yet, but compared to all other tools out there, it does the best job in modelling your business, enabling collab workflows and being on top of all projects developments. And it has a nice UX, which is very important if you work 8+ hours a day with an app/software/tool.

Vorteile:

Covers almost everything you need for team workflow and managing (digital) project, nice UX, rich features, moderate price

Nachteile:

Lacks a dashboard/cockpit, reports should be more flexible and easier to use, design of estimates and documents should be more flexible, billing options should be more flexible

OK for task & project management

Kommentare: It is an average tool that will get the job done for anyone that needs basic task and project management.

Vorteile:

This tool is intuitive to use and had a pretty easy ramp-up period. Projects can be organized easily and tasks are easy to create and assign out. The comment function works well for tracking task updates and notes.

Nachteile:

Does not have a task workflow built into it, and is not great if you have more advanced project tracking needs. The time tracking also needs improvement.

The flexibility of ActiveCollab makes this an all round fantastic business tool

Kommentare: ActiveCollab has increased my productivity, my organisation and decreased the sheer volume of clutter that used to be on my desk

Vorteile:

The ability to view information a variety of ways enables each project to be completed according to need. The flexibility of reports The fantastic customer service you can tell they put the customer first and genuinley care about you getting the most from the software The best thing about ActiveCollab however, is the ability to handle general admin tasks along side projects, something very few project managers allow for

Nachteile:

The UI the software really needs a little colour, I know this is a little thing but I also know it is important to some people. Although the android app works well, I have a personal preference for seeing my task lists on a homescreen widget not having to access through an icon

We're extremely heavy users. Our team of 25 live in ActiveCollab as a creative mandate. It empowers.

Kommentare: Healthier and happier team... creativity up due to managers and admins kept at bay. Because they feel like they can see everything that's happening with long term and short term projects, a freedom for creatives to be creative has been a very welcomed change. We're faster at what we do and quality has gone way up. Efficiency is becoming our norm.

Vorteile:

MOST: The desktop version. Structurally and organizationally sound. Streamlines workflow and allows multiple leads to see the workload and run reports on their various departments. Really helps with tracking estimated time for the individual and their part in the project. Communication is up and the stress of the communication is way way down. Creatives have more freedom and administrators and managers feel like they have the control they need. Love the Command+K shortcut we found today. We're still learning how to customize it to our team. It has made dealing with 60 national brands much easier and has put an end to the grade school feeling of walking up to the gigantic whiteboard to move color blocks around.

Nachteile:

Notifications - We believe if a Project is set up and has multiple tasks that run linearly, we should be able to connect them and have a notification sent to the next person when the person before them has completed their task - An automated "passing of the baton" type of thing.

I have been an advocate of Active Collab and I have been taking it with me with every new company

Kommentare: It's a great contractor\agency tool. But you don't have to be an agency, its great for in-house too

Vorteile:

Easy to use, affordable, logical, logical, really helps. The latest version has greate GUI and I have been using this tool for last 4 years. I first used it at Xivic, then took it with me to Get My Auto, Everything Online, Digital Advertier, and now my own consulting firm.

Nachteile:

I wish it would connect to other project management tools such as basecamp, asana, etc. I work with many contractors and vendors and if I could do everything in active collab, then it would create a ticket in their platforms, it would be awsome.

Great Help for Project Management

Kommentare: Overall I am having a positive experience with Active Collab and have been using it for over 2 years and plan to continue to utilise the software moving foward.

Vorteile:

Active Collab is a very easy tool to use that allows for the safe and secure sharing of materials between remote stakeholders. The tool provides a great forum for online discussions and file sharing, enabling our company to work seamlessly with clients all around the world.

Nachteile:

Recently I have come across some bugs with the uploading of files which has been frustrating when trying to share deadline senstive files with remote clients.

Used well, this is all you need to keep an eye on business

Vorteile:

I like the fact that everything is contextually linked, you can dive into a task from a calendar, report, email - anything really. As a manager it's great for checking workload and distributing tasks efficiently. I've been using ActiveCollab for a while now in different organisations, so much so I recommended we get the self-hosted version.

Nachteile:

The inability to email direct to other modules like conversations and files unlike Basecamp which does allow it. That and not being able to add tasks from the calendar. That would be awesome.